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Your Right of Access to Your Records

You have a right under the General Data Protection Regulations 2018 to request access to view or to obtain copies of what information the surgery holds about you and to have it amended should it be inaccurate. In order to request this, you need to do the following:

    • We will initially offer you online access to your Detailed Coded Record - please complete online records access application form (see link below). This contains your electronic medical record, and summarised paper record. It does not contain any letters from the hospitals or other attachments on your record. The advantage of applying for access to this record is that is updates as your medical record updates, so you will always have the most current information.

    • If the Detailed Coded Record is not adequate for your needs, please complete the Subject Access Request form (see link below) and we will email you a copy of your medical record (note for information from the hospital you should write direct to them). If you are not able to receive an email containing your medical record, we will print a copy for you. There may be a charge to have a printed copy of the information held about you if the administrative burden of photocopying and printing is excessive.

    • We are required to respond to you within 1 calender month.

    • You will need to ensure the request forms are fully completed to give adequate information, so that your identity can be verified and your records located

If you would like access to your GP record please submit your request form to the practice manager:

Bodey Medical Centre

Ladybarn Court

28 Ladybarn Lane



M14 6WP


For Detail coded Record:

Online Records Access Application Form.docx

For full medical records:

Subject Access Request Form - patient copy.docx

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